"I make my own products"
Self Producer
You buy ingredients, run recipes, produce batches, and sell through retail, wholesale, or DTC. You need to know what every unit actually costs to make. Not what your spreadsheet estimated last quarter.
Cost & profit tracking for packaged food and beverage brands
Know your true cost per unit. Know your true profit per sale.
Prophitable replaces the spreadsheets, QuickBooks workarounds, and guesswork small packaged food and beverage brands use to track costs. One platform that connects your entire supply chain.
30-day free trial · Full access · No credit card
The problem
Your spreadsheet hasn't been updated since October. "It's fine. Everything is fine," you say.
You know you should be tracking costs more carefully. You haven't. The spreadsheet is messy, the formulas reference last quarter's prices, and labor hours are "estimated." You're not sure which products are actually profitable. You're too busy producing and fulfilling orders to sit down and figure it out.
See how other founders reviewed their own workflows0 of 4
founders we talked to knew their profit for the prior year
We've talked to food brand founders doing $10K to $700K in revenue. Not one of them knew their profit for the prior year.
In their words
“There is no system. We gotta get better. We don't know our numbers… Customers are thrown off when the shipping is as much as the product.”
Cookie Dough Brand Founder“…0 tools and 0 method for organizing production. We've been wearing too many hats.”
Snack Brand Founder“It feels like there's never excess profit — just enough to buy the next batch.”
Dried Meat Brand Founder“Produce is a forever ending supply and demand thing. What I pay for cucumbers on Monday can be a different price on Wednesday. We have a crazy spreadsheet that only a few of us touch and know how to use. Inventory for what I buy is in my head — I know that's not a good answer.”
Canned Condiment Goods Co-Founder“Food prices change all the time so I need something where I can go and show that it was x dollars last week and x dollars this week. I need something that's going to update in one click.”
Meal Prep Servicer Co-Founder“Because [my brand] is new I've been laxed on [calculating all costs].”
Popcorn Brand FounderWho it's for
Built for small packaged food and beverage brands.
Whether you produce in-house or work with a co-packer, Prophitable tracks your true unit cost and profit per sale.
"I use a co-packer to make my products"
Co-packer Brand Operator
You order finished goods from a co-packer at a landed cost, manage your own packaging and inventory, and sell through farmers markets, online, or retail. You need to know your real margin after all costs. Not just what's on the co-packer's invoice.
How it works
From ingredient to profit, in one platform.
Prophitable connects every step of your supply chain so cost flows through automatically. No more stitching together spreadsheets, QuickBooks, and guesswork.
In-house production
- Suppliers
- Ingredients & Materials
- Recipes & Packaging
- Production
- Products
- Sales
- Profit (or Loss)
- 01
Track ingredients & materials
Real-time pricing from your suppliers. Snap a photo of any receipt and Prophitable pulls the supplier's prices and SKUs into inventory. When flour goes up 10%, see the impact instantly.
- 02
Model recipes & packaging
Know your true cost per batch before you produce. ReciPal users bring their full library over in seconds. Ingredients, labor, packaging, all accounted for.
- 03
Plan, schedule & run production
Track actual labor time, actual ingredient consumption, actual batch costs. Actuals, not estimates.
- 04
Sell & see profit per order
Every sales order shows a full profit breakdown: ingredients, materials, labor, packaging, shipping. Per unit. Per order.
Co-packer workflow
- Co-Packer
- Products
- Sales
- Profit (or Loss)
Don't produce in-house?
Prophitable works for co-manufacturer brands too. Receive finished goods at a landed cost, track inventory, and see the same per-order profitability. No recipes or production tracking required, just the parts you need.
Real-time costs
When ingredient prices change, your costs update everywhere.
Supplier raised the price of vanilla? Prophitable recalculates every recipe, every product, and every margin that uses it. No formulas to fix. No tabs to remember. Your cost data is always current, not three months stale.
Production tracking
Know what every batch actually costs to make.
Track production with real labor time, real ingredient consumption per lot, and frozen batch costs that never change retroactively. When you look back at last month's production, the numbers are exactly what they were. Not recalculated with today's prices.
Per-order profitability
The number you've been avoiding.
Every sales order in Prophitable shows a complete profit breakdown: ingredient costs, materials, labor, packaging, and shipping. Per unit. Per order. Not "total COGS." Actual margin on every sale. See which products are worth pushing and which accounts are worth servicing. The truth, even when it hurts.
Mobile capture
From the warehouse, the van, or at your desk.
Snap a photo of a supplier receipt and Prophitable reads the supplier, prices, lots, and SKUs in seconds. Track the same ingredient across multiple suppliers without rekeying. Run a production timer from your phone in the kitchen. Pull up today's profit from a farmers market stall. The tool lives where the work does.
Start Free
Life after spreadsheets
More than spreadsheets. More than accounting. Simpler than ERP.
Small food brands live in the gap between spreadsheets and enterprise tools. Prophitable fills it.
| Feature | Sheets + QuickBooks |  Prophitable | Enterprise Tools |
|---|---|---|---|
| Cost | Free – $80 / mo (but actually costs more) | $49 – $349 / mo | $300 – $1,500 / mo |
| Unit-level COGS | Tracks expenses, not unit costs | Per recipe, per batch, per order | Yes, but weeks of setup |
| Lot & inventory tracking | No | FEFO for ingredients, FIFO for materials | Yes |
| Recipe & packaging cost modeling | Manual formulas | Automatic — costs cascade when prices change | Yes, but complex |
| Production tracking | No | Timers, labor, batch costs | Yes |
| Co-packer support | No | First-class workflow | Varies |
| Receipt scan | Manual | Photo to inventory | Varies |
| Multi-supplier | Limited | Track per ingredient | Yes, but complex |
| Mobile access | Ongoing formula maintenance | Phone, tablet, desktop | Varies |
| Setup time | Hours of formula building | ReciPal and CSV import, start in minutes | Weeks of implementation |
| Built for | Anyone | Packaged food & beverage brands specifically | Large manufacturers |
Purpose-built for food, priced for small brands, simple enough for the founder who is also the CEO, production manager, and delivery driver.
Start FreeReal brands, real needs
What real food & beverage brands recognize they need
“We need someone to come and look at the numbers to tell if we were on track.”
Breanna Fuller
Cofounder, Fuller Nutri-Fuel
“We constantly have conversations on whether or not certain new accounts are worth our time.”
Mike Franco
President, Super Crown Catering
“I feel like inventory is where I can get smarter… [something that] can predict what I need and auto-order.”
Daniel Feldman
Founder, Aprés Pop
“I also need to know, based on my inventory I can only fulfill x amount of orders. I want to know immediately if there's an issue with fulfilling an order.”
Michelle Bryan
Cofounder, Sweet Maddie's
“The biggest deciding factor for me to buy a solution… will it at least help me save that money [paid for administrative labor]?”
Mike Sicinski
Cofounder, Fishtown Pickle Project
“I'm waking up at 4am to create prep list for my staff… It doesn't need to be that hard. [I have no feasible way] to just hand my job off to someone else.”
Breanna Fuller
Cofounder, Fuller Nutri-Fuel
How Prophitable solves those needs
- 20+
- features covering the full food manufacturing supply chain
- 2
- workflows: self-producers and co-pack brand operators
- 2024
- built on research with real food brand founders since
Featured on
The Good Food CFO Podcast
Food Founders Podcast
Pricing
Starting at $49 per month. Team access included. No per-user fees.
We charge by business complexity (order volume and SKU count), not per-seat add-ons.
Frequently asked questions
I just use spreadsheets. Why do I need this?
Spreadsheets break silently. Ingredient prices change but formulas still reference last quarter's cost. Labor hours are "estimated" instead of tracked. Only one person understands the formulas, and they're too busy to maintain them. Prophitable connects everything automatically, so when costs change, your margins update everywhere.
Does this work if I use a co-packer?
Yes. You don't need production tracking or recipe modeling. Prophitable lets you receive finished goods from your co-packer at a landed cost per unit, track packaging inventory, and see per-order profitability with a full cost breakdown. You never see the features you don't use.
How is this different from QuickBooks?
QuickBooks answers "How much did I spend?" Prophitable answers "Am I making money on each unit I sell?" QuickBooks tracks expenses at the account level. Prophitable tracks costs at the unit level (per recipe, per batch, per order). They work together, not against each other.
How long does setup take?
Setup runs in minutes. CSV import for ingredients and materials. ReciPal import for recipes (one pilot brought 160 over in seconds). For supplier prices and lots, snap a photo of any receipt and Prophitable populates inventory automatically. Start with one product and one sales order to see your true cost per unit immediately. Most founders catch something surprising about their costs in the first hour.
Do I need a credit card to start?
No. Full access for 30 days, no credit card required.
See your true numbers
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